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Board of Mayor and Aldermen

City Council Meeting

Portland City Hall

100 South Russell Street

Portland, TN 37148

5:00 PM

A.

Call to Order

B.

Prayer and Pledge

C.

Roll Call

D.

Approval of Minutes

January 9, 2023

Documents:
  1. January 9 2023 minutes.pdf
E.

Approval of Agenda

F.

City Historian

Nathan Shadowens 

G.

Presentation

Jim Irvine – President Portland American Legion

H.

Communications from Council Members

I.

Public Recognition

Up to five minutes per person and comments must pertain to items that are listed on the meeting agenda.

J.

Public Hearings

1.

None

K.

Department Reports

Building and Codes DepartmentHuman Resources
City Recorder ReportParks Department
Community DevelopmentPolice Department
Finance DepartmentPublic Works
Fire DepartmentDepartment of Utilities


Documents:
  1. January 2023 City Recorder monthly report.pdf
  2. Newsletter January 2023.pdf
  3. Financial Report.pdf
  4. December 2022 Fire Dept Monthly Report.pdf
  5. Public Works Council Report (Feb. 2023 meeting).pdf
  6. PDU Work Reports.pdf
L.

Alcoholic Beverage Board

Vice Mayor Jody McDowell, Chairman

1.

Application from – Rajesh Soni – new owner KB Mart

5989 Highway 31-W, Portland, TN

M.

Mayor's Report

N.

Community Development

Alderwomen Magann Thompson

O.

Finance

Alderwoman Penny Barnes 

1.

Ordinance No. 23-01 - Second Reading

An ordinance of the City of Portland, TN amending budget Ordinance No. 22-40 for the fiscal year beginning July 1, 2022 and ending June 30, 2023.

Documents:
  1. Ord 23-01 Budget amendment for FY22 23.pdf
2.

Resolution No. 23-09

A resolution to authorize the submission of a loan application to the Tennessee Municipal Bond Fund for the purpose of potential upgrades to the Water Treatment Plant and Raw Water Intake System. 

Documents:
  1. Res 23-09 TMBF Loan for WTP Exp.pdf
P.

Fire Department

Vice Mayor Jody McDowell; Financed by: General Fund 

1.

Resolution No. 23-10

A resolution to pursue placement of a Safe Haven Baby Box inside a city fire hall. 

Documents:
  1. Res 23-10 Safe Haven Baby Box.pdf
Q.

Human Resources

Alderwoman Penny Barnes

R.

Legislative

Mayor Mike Callis

1.

Resolution No. 23-11

A resolution to accept a 50% match Tourism Grant for Wayfinding Signs within the Community.

Documents:
  1. Res 23-11 Matching Grant for Signs.pdf
2.

Resolution No. 23-12

A resolution to approve guidelines for records maintenance and retention within the city. 

Documents:
  1. Res 23-12 record retention policy.pdf
3.

Resolution No. 23-13

A resolution to re-appoint one member, Elizabeth Villalobos to the Portland Historic Preservation Commission. 

Documents:
  1. Res 23-13 Re-Appt E Villalobos HPC.pdf
4.

Resolution No. 23-14

A resolution to appoint one member, LaToya Holcomb to the Ad Hoc Committee. 

Documents:
  1. Res 23-14 appoint Holcomb to Ad Hoc Comm.pdf
5.

Resolution No. 23-15

A resolution requesting General Assembly to amend the Private Act Charter of the City of Portland, TN. 

Documents:
  1. Res 23-15 Proposed Charter Changes.pdf
S.

Municipal Airport

Alderman Mike Hall; Financed by: Special Revenue Fund

1.

Ordinance No. 23-03 - First Reading

An ordinance approving a contract between the Portland Airport Authority and the State of Tennessee Department of Transportation Aeronautics Division for contract participation in the Bipartisan Infrastructure Law Grant Program. 

Documents:
  1. Ord 23-03 Airport State Contract BIL Projects.pdf
T.

Parks & Recreation

Alderman Brian Woodall; Financed by: General Fund/Special Revenue Fund - Golf Course 

1.

Resolution No. 23-16

A resolution to adopt the 2023 Dogwood Hills Golf Course Annual Membership Fees for the City of Portland. 

Documents:
  1. Res 23-16 Golf Annual Membership 2023 Fees.pdf
  2. Dogwood Hills 2023 Annual Membership Fees.pdf
2.

Ordinance No. 23-04 - First Reading

An ordinance to enter into an agreement with GreenLid Design to provide engineering services for the City of Portland Parks Department maintenance building. 

Documents:
  1. Ord 23-04 Parks Maintenace Building.pdf
3.

Ordinance No. 23-05 - First Reading

An ordinance to enter into an agreement with Nabholz construction for the renovation/preservation of the Robert Coleman Community Center. 

Documents:
  1. Ord 23-05 Bids for Robert Coleman Comm Ctr.pdf
U.

Police Department

Alderman Drew Jennings; Financed by: General Fund

V.

Planning & Codes

Alderwoman Megann Thompson; Financed by: General Fund

1.

Resolution No. 23-17

A resolution to appoint one member, Hector Graves to the Portland Municipal Zoning Board of Appeals.

Documents:
  1. Res 23-17 appoint Hector Graves BZA member.pdf
2.

Resolution No. 23-18

A resolution to appoint one member, Tom Driscoll to the Portland Municipal Zoning Board of Appeals.

Documents:
  1. Res 23-18 appoint Tom Driscoll BZA member.pdf
3.

Resolution No. 23-19

A resolution to re-appoint three (3) members to the City of Portland Construction Board/Property Maintenance Appeals Board.

Documents:
  1. Res 23-19 Re-Appt Const Bd and Prop Maint Members.pdf
4.

Resolution No. 23-20

A resolution to appoint one member, Denise Hicks to the Portland Municipal Planning Commission. 

Documents:
  1. Res 23-20 appoint Denise Hicks Planning Commission member.pdf
W.

Public Works

Alderwoman LoToya Holcomb; Financed by: General Fund - Streets, City Mechanic / Special Revenue Fund - Sanitation, Stormwater

1.

Resolution No. 23-21

A resolution authorizing a change of speed limits on various roads throughout the City of Portland. 

Documents:
  1. Res 23-21 Speed Limit Changes for 2023.pdf
  2. 2023 Speed Limit Changes.pdf
2.

Ordinance No. 23-06 - First Reading

An ordinance to repeal and replace the original developer's agreement and authorize the mayor to enter into a new developer's agreement with Steve Somerville for the development of Orchard Place Subdivision. 

Documents:
  1. Ord 23-06 amendment to Orchard Place Subdivision Developers Agreement.pdf
X.

Utility Infrastructure

Alderman Brian Woodall; Financed by; Enterprise Fund - Water Distribution, Water Plant, Wastewater Collections, Wastewater Plant, Natural Gas Distribution, GIS, Engineering

1.

Ordinance No. 23-02 - Second Reading

An ordinance authorizing an agreement between the City of Portland and OHM Advisors for professional services for water and sewer hydraulic modeling. 

Documents:
  1. Ord 23-02 OHM for water sewer Modeling.pdf
2.

Resolution No. 23-22

A resolution authorizing the City of Portland to enter into a facility encroachment agreement with CSX Transportation. 

Documents:
  1. Res 23-22 CSX Agreement.pdf
  2. csx973911 Agreement.pdf
  3. CSX973911 EXHIBIT A.pdf
  4. csx973911 Invoice.pdf
3.

Discussion

Water moratorium areas and maps of affected locations.

Y.

Adjournment